Overview
What matters now
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Company finance
Finance
Review recorded results, planning assumptions, and items that need attention.
ViewCurrent operations
Finance · Overview
Needs attention
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Actual vs plan
Management P&L groups
Fleet economics
Aircraft contribution & reserves
Cash outlook
30 / 60 / 90-day forecast
Operating footprint
Location profitability
Student economics
Program cash & expected revenue
Only explicitly attributed actual entries and linked payment expectations appear here. Unattributed training revenue remains visible as a data-quality exception.
Bank feeds & reconciliation
Super Admin
Actual cash feeds
Connect company checking, savings, and credit-card accounts. Bank transactions stay in a review queue until you explicitly post them to the company actual ledger.
Reconciliation queue
Suggestions are only suggestions. Transfers, loans, insurance proceeds, owner funding, and other non-operating cash should not be posted as operating revenue.
Forecast drivers & recurring commitments
Super Admin
Driver-based cash forecast
Record known recurring costs, expected student payments, CRM pipeline opportunities, maintenance cash events, and other expected cash. Probability-weighted items remain visibly separate from committed cash.
Active forecast drivers
These are cash expectations, not actual accounting entries. Settled/cancelled items remain in history.
Recurring expense intelligence
The portal looks for repeated actual expenses with stable timing. Candidates are suggestions only and do not enter the forecast until you add them.
Aircraft economic assumptions
Management assumptions for engine, propeller, airframe, avionics, general reserves, fixed costs, oil changes, and fuel. These are estimates until reconciled to actual transactions.
Payroll approval
Review synchronized instructor time by customer-billable and non-billable hours. Payroll approval remains separate and depends on required training documentation being complete.
Payroll period & controls
Review period
Choose payroll dates
Choose All synchronized history to review the full imported record, or use any custom dates. Historical Flight Circle payroll activity is backfilled separately so this page is not limited to recent periods.
Billable hours use Flight Circle instructional rate types. Non-billable paid hours use the operational rate types already used for Operations, maintenance checks, meet-and-greets, company/team meetings, nightly ground school, instructor training, and other non-billable work. Payroll approval remains a separate documentation status.
Restricted payroll
Payroll Center
Scheduled hours, NGTeco actual attendance, Flight Circle approved instruction, and exceptions in one review.
Payroll period & readiness
Exception queue
Only exceptions need attention. Resolving an exception records the payroll review note without changing the original NGTeco punch, Flight Circle record, or published shift.
Finalized payroll runs
Finalized runs are immutable snapshots and can be exported for payroll processing.
Import NGTeco attendance report
Export Excel or CSV from NGTeco Office. The portal matches Employee ID/code to the employee work profile; biometric templates never enter the portal.
Employee payroll setup
Choose one payroll basis per employee so NGTeco and Flight Circle hours are never double-counted.
Fuel & oil budget
Choose dates, enter your costs, and see what to budget. The schedule and aircraft fuel rates do the rest.
Budget inputs & assumptions
Aircraft flying in this period
Only active aircraft with scheduled flights. Each aircraft appears once. We automatically use 70% of scheduled time: 10 scheduled hours becomes 7 estimated flight hours.
Aircraft budget settings
Fuel consumption estimates are filled in by aircraft model where available. You can replace them with your own operating averages. These settings are separate from the everyday budgeting steps.
How this budget is calculated
Scheduled hours × 70% × aircraft fuel rate × purchase price = fuel cost. Add the oil allowance and optional cushion for the total. Oil allowance is a budget amount, not a predicted oil quantity.
Uses the imported Flight Circle schedule for the selected Central Time dates. Fuel and oil already in stock are not deducted.
Super Admin · confidential
Flight school budget & forecast
Budget, rolling forecast, actual ledger, variance, and cash outlook for the entire company. This area is intentionally restricted to Super Admin.
Actual means a recorded transaction in the company ledger below. Budget and forecast are planning values and are never presented as actual spending.
Budget / forecast inputs
Record actual revenue or spend
Cash position & reserve
Monthly plan vs forecast vs actual
Monthly plan vs forecast vs actual
Revenue is shown separately from operating expense and capital expenditure.
Category variance
Recent actual ledger
Customer pricing
Set agreed aircraft rates for individual customers.
Manage customer prices