Finance
Payroll approval
Review synchronized instructor time by customer-billable and non-billable hours. Payroll approval remains separate and depends on required training documentation being complete.
Choose payroll dates
Choose All synchronized history to review the full imported record, or use any custom dates. Historical Flight Circle payroll activity is backfilled separately so this page is not limited to recent periods.
Billable hours use Flight Circle instructional rate types. Non-billable paid hours use the operational rate types already used for Operations, maintenance checks, meet-and-greets, company/team meetings, nightly ground school, instructor training, and other non-billable work. Payroll approval remains a separate documentation status.
Fuel & oil budget
Choose dates, enter your costs, and see what to budget. The schedule and aircraft fuel rates do the rest.
Aircraft flying in this period
Only active aircraft with scheduled flights. Each aircraft appears once. We automatically use 70% of scheduled time: 10 scheduled hours becomes 7 estimated flight hours.
Aircraft budget settings
Fuel consumption estimates are filled in by aircraft model where available. You can replace them with your own operating averages. These settings are separate from the everyday budgeting steps.
How this budget is calculated
Scheduled hours × 70% × aircraft fuel rate × purchase price = fuel cost. Add the oil allowance and optional cushion for the total. Oil allowance is a budget amount, not a predicted oil quantity.
Uses the imported Flight Circle schedule for the selected Central Time dates. Fuel and oil already in stock are not deducted.